Student Group Space Reservation

Student Groups officially recognized by the Arts and Sciences Graduate Council have two options to reserve a space on campus for their events, outlined below.

With a capacity of 24 people, the conference room at Philosophy 302 is probably the best option for your group meeting.

To reserve it, please submit a request. If there are issues with the form, please contact Ann Madigan (GSAS Student Affairs Manager) directly at [email protected].

Recognized student groups can reserve space in Lerner Hall and various other locations on campus through University Event Management (UEM) by following the procedure outlined below. Direct UEM to our official list of ASGC recognized student groups to obtain login information for the first time. Be aware that space is at a premium at Columbia and it is therefore wise to make reservations well in advance. Venue pricing for recognized student groups reserving UEM-managed can be found here.

To reserve space through UEM:

  1. Follow the instructions on this website to reserve space
    • Go to the ‘My Account’ tab near the top of the page to login and reserve space
    • If you do not have a different group advisor, Ann Madigan (alk1@ columbia.edu; GSAS Student Affairs Manager) is the advisor for all ASGC-recognized groups
  2. If the event that your group is reserving space for is more complicated than a standard group meeting and/or meets any of the criteria below, you must send a brief email to Ann Madigan ([email protected]; GSAS Student Affairs Manager) that includes: (1) a description of the event (2) an explanation of why it meets any of the criteria below (3) contact information for the student leadership involved in the event and (4) a list of any Columbia administrative departments involved in the event (e.g. public safety, UEM, etc.). Your event will not be approved by UEM until this email is received.
    • Event will include >50 people
    • Tickets were sold/distributed for the event
    • Monetary transactions will occur before/at the event
    • Alcohol will be served at the event
    • A non-Columbia group is involved in the event

For information regarding pre-calendaring of space through UEM, please visit this website.

Other spaces throughout campus can be reserved through departments or other administrative bodies. UEM has compiled a list of where to request space for many of the frequently used venues on campus. If any of these spaces require the approval of a group advisor, please contact Ann Madigan ([email protected]; GSAS Student Affairs Manager).