Student Travel Grant

Intended to support GSAS graduate students who are presenting in conferences. Students may only receive the grant once.

HOW TO APPLY

Simply complete the Student Grant Travel Application Form.

ELIGIBILITY

  • students from MA and PhD programs administered by GSAS (see eligible programs here)*
  • students who have not yet received a Student Travel Grant from ASGC (or from former GSAC)
  • students from GSAS programs which have a representative in ASGC (check representatives here)

*If your program is not administered by GSAS, you can find student council which represents your program here

DEADLINES

Our deadlines are based on when conference proposals have been accepted (as opposed to actual conference dates):

  • For acceptance letters received April 19 - September 25 2020:
    • Application due September 25 2020
    • Recipients announced by the end of September
  • For acceptance letters received September 20 - November 20 2020:
    • Application due November 20 2020
    • Recipients announced by the end of November
  • For acceptance letters received November 15 2020 - January 22 2021:
    • Application due January 22 2021
    • Recipients announced by early February
  • For acceptance letters received January 24- April 23 2021:
    • Application due April 23 2020
    • Recipients announced by early May

REIMBURSEMENT PROCEDURE

Funding is on a reimbursement basis, i.e., you must submit receipts for expenses up to the amount awarded by ASGC. This must be done by preparing a reimbursement packet, affixed with a paper clip, of the following (in this order):

  1. The ASGC Travel Grant award letter (email).
  2. A completed Columbia Travel and Business Expense Report (opens in a new tab).
    • The person to be reimbursed is the Payee.
    • Complete the box labeled “overall business purpose.” The description should be comprehensible to an Accounts Payable auditor. For example: “Roundtrip airfare between JFK and LAX on DATE to present paper at X conference”
    • Do not forget to sign and date the report
  3. An advertisement for the conference (preferably listing your name).
  4. Original receipts documenting all of the expenditures approved for the grant. For expenses in a foreign currency, please document how you converted them to US dollars.
    • Tape (not staple) each receipt to a separate piece of 8.5″ by 11″ paper; more than one receipt per page is allowed as long as it is clearly marked and legible.
    • Arrange the receipts in chronological order

To receive a reimbursement, deliver a printed copy of the reimbursement packet to Harold Ansah in 109 Low Library or email the packet to ha2392@columbia.edu and fill out the Student Travel Grant Reimbursement Form within 30 days following the conference.

FAQ

Q: Are there any other travel grants available at Columbia that I can apply to? 
A: We suggest that you apply to the GSAS conference matching travel fund before applying to ASGC. The GSAS travel grants are guaranteed for the eligible candidates. Check our Useful Links page for other grants.

Q: Am I eligible to apply for ASGC Travel Grant if I already received GSAS Matching Travel Fund?
A: Yes.

Q: I already attended the conference, can I still apply for a travel grant? 
A: Yes, but the acceptance letter still had to be received within the ongoing application window. Remember that you must have original receipts to apply for reimbursement. If you did not save your receipts, please do not apply for the travel grant, since you will not get reimbursed.

Q: I submitted an application and haven’t received an email saying whether or not I was selected to receive a travel grant. 
A: ASGC only emails the recipients, if you’re wondering whether they’ve been selected check on this webpage.

Q: I am a 10th year student in the _____ department, am I eligible to apply? 
A: All current GSAS students are eligible to apply as long as they meet the eligibility requirements listed above.

Q: Can I use the travel grant to attend a conference other than the one that was listed on my original application? 
A: No, unless your conference got canceled or you are unable to attend it due to COVID-19 related travel restrictions.